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MarketplaceSmartlinx Solutions

Workforce Management, Payroll, & HR Solutions for Senior Care

Smartlinx is a workforce management, payroll, and HR software platform built specifically for the senior care industry, including long-term care, post-acute, and assisted living organizations. More than 5,000 senior care facilities use the platform, which combines scheduling, time and attendance, payroll, compliance, and contingent staff management into a single unified, cloud-based system. The goal is to give administrators real-time insight into their workforce while giving staff intuitive tools, freeing up time and resources to focus on resident and patient care.

Workforce Management

At the core of the platform is a workforce management suite covering scheduling, time and attendance, mobile access, and analytics. The scheduling tool matches staff to patient needs while reducing scheduling conflicts and maintaining compliance. Time and attendance tracking automates hour tracking and pay policy enforcement to keep payroll accurate. The Smartlinx Go mobile app lets employees view schedules, clock in, and pick up open shifts from anywhere, and the workforce analytics tools turn workforce data into actionable insight, helping leaders predict overtime and reduce staffing shortages.

Human Resources

Smartlinx's HR solutions are designed to centralize and simplify employee management. The human resource management tools centralize employee documents, licensure, and PTO tracking, reducing administrative work for HR teams. Recruiting and onboarding features are aimed at helping organizations secure and onboard talent quickly, benefits administration keeps employees informed and engaged, and an earned wage access option gives staff flexible, on-demand access to pay they've already earned to support their financial well-being.

Payroll

Payroll is one of the core pillars of the Smartlinx platform, built to automate payroll processing so pay is reliable, accurate, and timely while reducing the administrative burden on HR and finance teams. Because payroll runs on the same unified platform as scheduling and time and attendance, hours worked flow directly into pay calculations, helping cut down on manual data entry and reconciliation errors. This tight integration also supports the platform's broader compliance capabilities, such as PBJ reporting, since payroll and labor data are already connected within the system.

Compliance

Because senior care organizations operate under heavy regulatory requirements, Smartlinx builds compliance support directly into everyday workflows through configurable rules, automated alerts, census and credential tracking, and audit-ready reporting. Specific tools include automated Payroll Based Journal (PBJ) reporting for accurate CMS submissions, ACA compliance tracking to simplify Affordable Care Act reporting, and a CMS Five-Star Predictor that models how staffing decisions are likely to affect a facility's CMS quality rating.

Contingent Staff Solutions

For organizations that rely on temporary or agency labor, Smartlinx offers a set of contingent staff tools to source, credential, schedule, and pay non-employee workers. This includes general contingent staff management, a vendor management system to centralize and optimize relationships with staffing agencies while maintaining compliance, and dedicated agency staff management covering credentialing, scheduling, and billin

Summary

Taken together, Smartlinx positions itself as an end-to-end workforce platform purpose-built for senior care operators, spanning workforce optimization, human resources, regulatory compliance, and contingent staffing in one connected system. Visit https://www.smartlinx.com

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